Quickbooks

We integrate with Quickbooks, which is an accounting platform where you are able to seamlessly send across your sales information.

Below is what the Quickbooks dashboard looks like:

quickbooks_dashboard

 

You will then be directed to the login screen for Quickbooks, which will be used to confirm the connection between both systems.

quickbooks_login

 

  1. To do in Quickbooks:

 

If you don’t have a Quickbooks account:

 

Signup and Login to Quickbooks .

 

Connect your bank account to Quickbooks (Not needed for Good Till).

 

1.1. Contact:

 

Good Till creates an invoice with the sales data for a period and apply the payments against  it. The invoice will be created against this contact. 

 

If you have an existing contact that you want to use, skip this step.

 

This can also be created on the fly in Good Till if you prefer. The contact will be named “The Good Till” if you decide to do so.



2. To do in Good Till:

 

Login to Good Till back office.

 

Go to Add-on >> Quickbooks .

  

Click “Connect to Quickbooks ”. 

     

 

This will take you to Quickbooks and have you authorise the account and select a company. Once done, it will be redirected to Good till. 

 

If you have multiple outlets and want to use the same Quickbooks organisation to send data from different outlets, you can tick the option “Use this connection for all other outlets” . You can still control all the aspects of the mappings on different outlets.

  2.1. Mapping:

 

Click on “Settings” in the Quickbooks Dashboard in GTC. 




This will ask you to map your current Quickbooks accounts to Good till accounts. You DON’T have to fill all the sales VAT and sales Payments. Feel free to to fill those that you might use. You can modify these information later on at any time. 



2.1.1. Contact:

 

Select one from the list or Create one by clicking the “Create New” link. This will ask you to confirm and will create a contact “The Good Till” in Quickbooks and have it automatically selected in the dropdown. If you already have a contact with the same name, this might give you an error in which case just select the account from the list. All the invoices from the POS will be assigned under this Contact.

 

2.1.2. Export Type:

 

Select how you want the data to be sent in Quickbooks . 

 

We can send it “By Product” or “By category”. 

 

You can also send “By Summary” which will only send the VAT and non-VAT sales to Quickbooks with no specific product or category information.

 

2.1.4. VAT Rate:

 

Map the VAT rate from Quickbooks to Good Till. You can select the ones that you use and ignore others if you wish.

2.1.5. Payment Method:

 

Map payments from POS to the appropriate payment methods in Quickbooks .



3. Sending Good Till Info to Quickbooks :

 

At the moment any register closures can be sent to Quickbooks.

 

Manual:

Login to your administration screen.

 

Go to Reports>>>Register Closures. Select a date range and this will display all register closures within these periods.

 

Click on a record to see more information about the register closure. This will also display if it already been sent to Quickbooks . You can send the report to Quickbooks by clicking “Send to Quickbooks ” Button. Choose an invoice date and send. It will give you a success/failure response.



Automatic:

The register closure can be sent to Quickbooks automatically whenever the register closes. The invoice date will be set as current day. Please choose the option to send it automatically. This will send an email to the main contact about the status of the export. When disabled, any future register closures won’t be sent until it’s enabled again. You have to send all closures manually while it’s disabled.

 

Petty Cash:

If you use Petty cash on the POS and want to send the data to Quickbooks , please enable the option and map the account where the petty cash amount will go to. When enabled, we will deduct the amount from the cash takings and put it in the petty cash account so that you can reconcile it in Quickbooks. For example, if you took 300 as cash payment and withdraw 20 from it as petty cash throughout the day, if enabled, this will bank 280 to your cash account and 20 to your petty cash account. When disabled, all 300 will go to cash account and if you used any petty cash, you have to manually transfer it between the accounts.